Doctoral School / UAM

Self-evaluation form for Zero Corrections

1.    Check:

• The maximum thesis completion date has not been exceeded. 
• The director and tutor are correctly recorded in Sigma. 
• PhD activities are validated 
•  The last enrolled academic year is graded (favorable).

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2.    Prepare documents:

• A file of the thesis in open electronic format (.pdf file maximum size 50Mb), in accordance with EDUAM guidelines, both general (e.g. no signatures, common cover page information...) and programme-specific. File name: ApellidosNombre_Tesis.pdf
• Final report of the thesis (ApellidosNombre_InformeFinal.pdf).
• Abstract (and keywords) of the PhD Thesis (in Spanish and English) (Apellidos_Nombre_Resumen.pdf)
• Declaration of Ethical Commitment and Originality (Apellidos_Nombre_CompromisoEtico.pdf)
• Form relating to the transfer of rights for the dissemination of the thesis in open access. (Apellidos_Nombre_CesionDerechos.pdf)
• (Together with the supervisor/s) Complete the Suitability form of the proposed members of the examining board.
• (Together with the supervisor/s) If in the examining board proposal there are more than two members from outside the Region of Madrid, you must fill the co-funding agreement. (Apellidos_Nombre_Cofinanciación.pdf).
•  Thesis suggested for “International Mention”
  • Certificates of Stay that were uploaded in the Activities tab on Sigma
• Thesis suggested for “International Mention”
  • Employment contract
  • Report validated by the Academic Comitee
•  Thesis by compendium of publications
  • Version suitable for publishing

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3.    Start the Application for deposit via Sigma “Depósito online de Tesis”

• “Datos Personales” tab. Review your data and modify or complete any incorrect fields.
•  “Datos de la Tesis” tab. Check that the information about your thesis in your file (title, lines of research, language, tutor, director, mentions or co-supervision) is correct. Indicate if your thesis is a compendium of publications. In this tab you must include the proposal of the members of the examining board. Together with your supervisor, include the information about the members of the examining board that will evaluate your thesis. In any case, it is the Academic Committee of the Doctoral Program who finally decides who will be the members of the examining board.
•  “Repositorios“tab (Biblos-e Archive/Thesis). All doctoral theses defended at UAM must be accessible in the Biblos-e Archivo Repository. In case you wish to request an embargo period or in the case of theses subject to confidentiality, you will have to indicate for how long and you must upload a reasoned request.
•  “Adjuntar documentación” tab. Attach the documents required for the deposit indicated above (except Thesis).
•  “Adjuntar Tesis” tab. Attach the thesis document(s).
•  “Confirmación de solicitud” tab. On this screen you can submit or withdraw your application. Once confirmed, your application goes from status SI - Incomplete Application to status VA - To be validated by the administration. From that moment on your application will have administrative effects.

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4.    Submit by Registry at the Registry located at the Doctoral School (Cantoblanco campus), at the General Registry of the UAM (Rectorate Building) or through the Common Electronic Registry of the General State Administration, the form for authorization of deposit and defense (ApellidosNombre_Solicitud_AutorizaciónDeposito_CA) after being signed by the director(s) and tutor(s), expressly endorsing its presentation for public defense.
 If you have not evaluated the last year, you must request the early evaluation on the same form. 
 

Each supervisor must

Once the Thesis Management Unit of the Doctoral School has validated the documentation, the Supervisor (if they are from the UAM) or the tutor (if the supervisor is external to the UAM) must access the “Online Thesis Deposit” module on Sigma and:

• Validate the different fields, as well as the deposit request. 
• Attach the final report (SurnameName_FinalReportDirector(1a3).pdf) stating the results of the evaluation of the thesis. 

The Academic Comitee of the Doctoral Programme must:

1. Assess the documentation uploaded to Sigma, and in its name, the coordinator of the PD will:
   • Validate each field and the deposit application
   • Assess the proposal for the examining board and elaborate the final proposal
   • Identify in Sigma the two external experts who will report on the thesis
2. Grade the last academic year in advance, if this has been requested.
3.  Resolve the deposit request based on the reports, Activities Document and the specific criteria foreseen in each program, being able to request modifications to be made in order to approve it.
   • Unfavorable. The deposit does not proceed. The thesis could be continued, if the maximum completion date has not been exceeded, and a new deposit could be initiated at a later date.
   • To be modified. The doctoral student will be informed of aspects that should be improved in the thesis, with a deadline to undertake these changes. A new version of the thesis will be uploaded within this period, with an explanation of the changes made. The Academic Committee will subsequently inform of its final resolution (favorable or unfavorable).
   • Favorable. The thesis deposit is authorized.