Doctoral School / UAM

 

 

In case of sick leave, maternity leave or any other cause covered by current law, if the PhD student wishes to be taken into account, they

must inform EDUAM via email (doctorado.gestion@uam.es; Subject: baja temporal), and submit documents proving the situation.

 

In the case of other justified reasons, PhD students may apply for temporary leave for a maximum period of one year, and a minimum of four months, which can be extended for up to two years. The application and its documentary justification must be sent to the EDUAM (doctorado.gestion@uam.es; Subject: baja temporal) which will send it for assessment to the Academic Committee of the Doctoral Programme (see below the form to download) and it will be reported to the Permanent Commission of EDUAM, for its final approval.

Among other causes PhD students can argue: illness or other circumstances in the family environment, care for minor children, temporary transfer to another city/country, leave of the person supervising the thesis, etc. In particular, those applications that request a leave to have time to finish the thesis will not be considered.

 

Important: In case of the student being the beneficiary of a grant or contract, it must be mentioned in the request.

 

To be considered:

 

• The granting of the leave does not imply the return of the fees associated with enrollment.
• The time off will not be counted as time for completion of the thesis. The activities document will not reflect any training activity during this time of leave; consequently, those activities carried out during this period will not be considered for evaluation.
•  If the situation of temporary leave does not allow the annual report to be submitted, it will not be subject to evaluation, so the enrollment will be canceled for exclusively academic purposes. In this case, it will be necessary to enroll again in the cancelled "Tutela" after the leave. 
• When the circumstances that motivated the leave dissapear, PhD students must inform EDUAM via email so their enrollment can be reactivated.

 

Definitive withdrawal 

If you want to request permanent resignation from the doctoral program in which you are enrolled, you must submit the application that you will find in the download area. The aforementioned request must be sent by email to the Doctoral School (doctorado.gestion@uam.es; Subject: baja definitiva)

If a PhD students incurs in the following situation, they will also be subject to a definitive withdrawal:

• Having two negative evaluations (or Blank "No Evaluado") of the same academic year
• Not enrolling the new "Tutela" or academic year within the given deadlines 
• Not starting the deposit process before the maximum deadline. They will not be able to enroll again in the same Programme until three years later.

In accordance with Article 17 of the Regulations about Procedures for the  Doctoral Students,  those who incur in a situation of deregistration from a Doctoral Program will not be able to re-apply for admission to the same Program during the three years following the definitive withdrawal. Exceptionally, the Academic Committee of the Doctoral Program may address special situations (due to changes in supervision, direction or research plan, granting of predoctoral contracts, etc.) that may justify the start of the doctoral thesis in the same program before the end of these three years. These situations must be confirmen by the Permanent Commission.